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ALERT! Southeast Regional Conference Hotel Scam

Monday, July 8, 2019  
Posted by: Mary Kendall Dixon
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The Southeast Regional Fruit and Vegetable Conference has been alerted that unauthorized housing companies (called hotel “poachers”) have been contacting registered attendees and exhibitors offering cheaper rates at hotels in the 2020 SE Regional Hotel Room block. This practice, also known as room pirating, is a scam that all convention attendees should be aware of in order to avoid passing along personal and financial information.

How hotel poachers book rooms and attempt to get your money:

Most poaching agencies do not have a contract with any hotels for room blocks. They will contact a housing wholesaler, such as Expedia, Priceline, etc. to see if rooms are available that they can mark up to be resold to unsuspecting guests. Generally, they cannot get a large block of rooms; only one or two at a time, if any at all.

Reservations within the Southeast Regional Fruit and Vegetable Conference room block can only be made by calling Visit Savannah Convention Housing Line at 912-644-6465 or by accessing our room block online at this link. The Visit Savannah Convention Housing Services will never contact you to make a hotel reservation. Visit Savannah Convention Housing will only contact you upon your request.

Hotel poachers will claim to be a Southeast Regional Fruit and Vegetable Conference “partner” or the “official housing company” and will sometimes ask that your room be paid in full, up front. A one-night deposit isn’t enough; they want it all and for every room you book, when you book.

If the hotel determines a convention attendee has been solicited or contacted by a legitimate wholesaler (Expedia, Priceline, etc.) those rooms may be canceled or increased in rate to match or exceed the group rate.

What we do, and what you can do, to avoid hotel poachers

Years in advance of each annual meeting, the Southeast Regional Fruit and Vegetable Conference negotiates contracts with hotels to include clauses to protect our attendees should the hotel oversell the rooms or any other issues arise with reservations. Rooms reserved outside of the Southeast Regional Conference Room block do not have official contracts with the conference; therefore, we are unable to help if any issues arise.

  • Be aware that Reservations within the Southeast Regional Fruit and Vegetable Conference room block can only be made by calling Visit Savannah Convention Housing Line at 912-644-6465 or by accessing our room block online at this linkThe Visit Savannah Convention Housing Services will never contact you to make a hotel reservation. Visit Savannah Convention Housing will only contact you upon your request.
  • Trust your instincts and the old adage: If it sounds too good to be true then it most likely is.
  • If you are ever unsure whether or not something is legitimate, contact the Southeast Regional Conference Team at 706-407-2264 or you can contact Visit Savannah Convention Housing Line at 912-644-6465 first before providing your personal information, company information, or any financial information.

If you receive an un-requested call or email from any company that is not our official housing provider, please contact us at 706-407-2264 or registration@gfvga.org immediately.


GFVGA | P.O. Box 2945 | LaGrange GA 30241 | 706-845-8200